Cost data arrives after the decisions are made.
Invoices are coded by hand, one line at a time, across every entity. The rules sit with one or two people. The close waits on their availability. By the time the numbers are ready, the month they describe is three weeks gone.
From inbox to posted, without the manual steps.
95% of invoices post automatically. You review the rest.
Invoices come in from your AP inbox, Google Drive, Slack, supplier portals, bulk upload, your ERP or the REST API. Quid classifies each document on arrival.
GL, cost centre, tax, project and entity are assigned from your historical postings and your rules. Each line is coded separately, so one invoice can split across several entities and cost centres.
Duplicates, price variances and bank detail changes are caught before the payment run. Every line carries a confidence score. Anything below your threshold comes to you.
The right approval workflow is selected per invoice. Multiple approvers per level, with out of office cover.
Coded lines post to your ERP, DATEV or other accounting platform. Your ERP stays the source of truth.
Every coded line becomes a cost you can report.
Cost per unit
What each unit costs, built from the supplier lines that went into it.
Cost per project
Spend attributed to the project or programme that consumed it, with the source document behind every number.
Cost per cost centre
Department and function costs, coded the day the invoice arrives.
Cost per location or site
Spend coded to the site, branch or location that incurred it, across every entity.
Cost per entity
What each legal entity costs, including central contracts split across the entities that use them.
Connected across AP and AR
Quid connects to your data sources on both payables and receivables, so costs and revenue sit in one system.
Controls that run on every invoice.
Duplicates
Detected across entities, locations and sources.
Mismatches and variances
Checked against contracts and supplier history.
Bank detail changes
Flagged and held before the payment run.
Early payment discounts
Payment terms read on arrival. You see the discount window and what taking it is worth.
Prepaid expenses
Service periods read from the document. The schedule is created for you to approve.
Full audit trail
Every decision stored with its reason, source document and approver.
The number is ready before you ask for it.
Cost per entity, project and cost centre during the month. Invoice volume grows. Headcount does not.
Results from teams running Quid.
Six times the invoice volume, handled by the same two-person finance team.
Share of finance team time spent on AP, before and after.
Members billed, with payables and receivables in one system.
Parking spaces across 400+ cities, each invoice coded to its location.
“DATEV can be a real time-sink for small finance teams, but Nikhil and his team have helped us streamline our operations, reduce workload, and significantly increase transparency. Their customer-first mindset and flexibility in tailoring solutions have made a real difference for us at JINX.”
Jan-Philipp DreierCFO, JINXFits your stack. Does not replace it.
Quid reads from the tools you already use and posts to the systems you already run.
Built for audited finance processes.
Notes on cost, close and control.
All articlesSee your costs by project, unit and entity.
A 30 minute call on how Quid fits your entity structure and existing stack.
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