Capture every invoice
Email, e-invoice rails, card feeds and supplier portals. Duplicates caught across all of them, because the same invoice often arrives three ways.
Cost control for the physical economy.
Quid reads every line of every supplier invoice, matches it against your order data and bill of materials, and codes each line to the right project, GL account, cost centre and entity before posting to your ERP.
- GDPR compliant
- Live in 2-3 weeks
- Works with the ERP you already run
Matching invoice lines to your order data
| Vendor | Line item | Part no. | Matched to | Project | Status |
|---|---|---|---|---|---|
| Kuhn Präzision | Precision gear 12mm ×400 | PN-88301 | OR-4182 | Programme 12 | Posted |
| Kuhn Präzision | Bearing housing ×80 | PN-88422 | OR-4182 | Programme 12 | Posted |
| Kuhn Präzision | Cable loom type B ×25 | PN-51207 | OR-4190 | Warehouse | Posted |
| Elektro Nord | Connector set ×150 | PN-77140 | No match | No match | Review |
No match in the order data, so it goes to review with the evidence attached rather than being guessed.
The gap nobody fills
Your accounting system knows you spent €7,000 with that supplier. It doesn't know that most of it belongs to Project 12. Quid does.
Backed by
and trusted by teams like
DATEV can be a real time-sink for small finance teams, but Nikhil and his team have helped us streamline our operations, reduce workload, and significantly increase transparency. Their customer-first mindset and flexibility in tailoring solutions have made a real difference for us at JINX.
How it works
From the order to the answer
We match to the bill of materials, not just the purchase order
Everyone can compare an invoice line to a PO line. We go one step further and match to your order tracker and BOM — which is the only way to know which project a component belongs to. No other AP platform does this.
Read every line
Not just the header. Part numbers, descriptions, quantities, unit prices, taxes — line by line, however many pages.
Crosswalk reads the line, not the page
OCR reads characters. Crosswalk reads a line item, understands it in the context of your part numbers, your projects and your chart of accounts, and shows its working.
Match to your order data
We connect to wherever your order and BOM data lives — a spreadsheet, your PLM, your MRP — and match each line on order number and part number, primary and alternate.
Your order data can live in a spreadsheet
Most companies your size keep order and BOM data in Excel or Google Sheets, maintained by an engineer. That's fine. Point us at it, map the columns once. When you graduate to a real PLM, we follow you.
Assign the project, entity and cost centre
One invoice can split across a programme and the warehouse. Quid splits it, and tells you why it made each call.
We'd rather show you the exceptions than guess
Anything Quid isn't sure about goes to one review queue with the evidence attached. Roughly 15% of lines, and shrinking.
Route for approval
By project, cost centre, entity, value threshold. Change the project without changing the approver. Whatever was approved is exactly what posts.
Approve the purchase, not just the invoice
Raise a request, route it by threshold, issue an internal PO number. When the invoice arrives it matches itself — no second approval, and a commitment you can see in your budget before the money is spent.
Post to your ERP
Into DATEV, NetSuite, Sage, SaldeoSmart, QuickBooks, Xero or Exact Online — with every dimension intact, not flattened to a header.
What was approved is what posts
A cost centre changed during approval reaches your ERP unchanged. Sounds obvious. It is the single most common place dimensional data silently dies.
Built for Europe
DATEV, SaldeoSmart, KSeF, split payment, reverse charge, multi-currency at invoice-date rates, and the e-invoicing mandates already handled. Not a US product with a EUR sign.
The Quid Platform
Quid captures every invoice, codes every line, and posts it to your ERP, proactively, accurately, every single day.
GL coding
Every line coded to the right GL account, location, cost center, department and entity, with a confidence score on each. The pieces reconcile back to the invoice total, every time.
Cross-border and multi-entity
A central contract billed to one entity but used by several across countries. Quid codes each line to the entity that owns it, in its currency and chart of accounts, flagging the cross-entity share.
Prepaid expenses
A twelve-month contract paid up front doesn't belong in the month it was paid. Quid reads the service period, books it as a prepaid, and spreads the expense across the months it covers.
Posting into your ERP
Coded invoices land in NetSuite, Intacct, QBO or Dynamics as clean journal entries, the way your accountant would have entered them. Two-way sync, so nothing is ever re-keyed by hand.
Duplicates and anomalies
The same invoice paid twice, once from two sites, or once by each entity. A supplier raising prices at one location and not the others. Quid catches both before the money leaves.
Live spend by location, entity and project
Per-site, per-entity and per-project costs while the month is still running, not three weeks after the close. Every invoice lands coded, so the numbers stay current as spend happens.
Approvals and early payment
Each invoice routes to whoever owns that site or entity, not one person guessing at context. And when terms say pay early to save 2%, Quid flags it while there's still time.
Integrations
Runs on the ERP you already use. Live from day one.
Quid sits on top of the accounting systems you already run: NetSuite, Sage, DATEV, QuickBooks, Xero, Exact Online. No migration, no rip-and-replace. Just a new layer of intelligence on the ledger you already trust.
- Invoices arrive by email. Gmail and Outlook connect in minutes.
- Two-way ERP sync, nothing re-keyed by hand.
- Bank and payment data reconciled alongside your ledger.
NetSuite
Sage
Xero
GmailEExact Online
Stripe
DATEV
QuickBooks
SaldeoSmart
OutlookLLexOfficeQQontoTrust is nonnegotiable.
Built to meet the standards your audit committee requires, because your numbers are sacred.
GDPR Compliant
Privacy by design, with EU data handling, data processing agreements, and full subject-access support.
CASA Tier II
Certified and verified by an independent App Defense Alliance-authorized assessor.
SOX Ready Controls
Full audit trail, segregation of duties, role-based access, and approvals.
Bank-grade encryption
End-to-end encryption for every invoice, document, and approval.
Get started
Ready to give your team
their week back?
See what Quid can do across every location and entity you run.
FAQ
The questions operators ask first.
What happens when Quid codes an invoice wrong?
You correct it once, in your normal review flow. Quid applies that correction to the same vendor or invoice pattern going forward, so the same mistake doesn't repeat.
How does Quid prevent duplicate and fraudulent invoices from being paid?
Quid flags duplicates, same vendor, same amount, same invoice number, arriving at different locations or inboxes, before they're paid twice. Anything that doesn't match expected vendor, amount, or account patterns is routed to your team for review before it's approved.
Which ERPs does Quid support?
Quid integrates natively with NetSuite, DATEV, Sage, Xero, QuickBooks, and Exact Online, and posts coded entries directly, not as a CSV export.
Do we have to migrate off our current ERP to use Quid?
No. Quid connects to the ERP you already run and posts into it. It doesn't replace your system of record or require you to restructure your books.
Can Quid handle multiple ERPs across different entities?
Yes. If different entities run different ERPs, Quid connects to each one and routes invoices to the correct system based on the entity and location on the invoice.
Can you sign a DPA, and how is our data protected?
Yes, Quid provides a DPA on request. All data is encrypted in transit and at rest, access is role-based and logged, and every action Quid's agent takes on an invoice is captured in an audit trail from receipt to posting.
How long does implementation take?
Onboarding takes up to 4 weeks: connecting your ERP, mapping your chart of accounts and site or entity structure, and processing a batch of historical invoices to train the coding engine on your patterns.
What happens to our AP team after Quid is live?
Quid removes the manual data-entry and matching work, not the judgment calls. Your team shifts from keying invoices to handling exceptions, vendor questions, and approvals, and no one needs to be hired to run the tool itself.